CITY OF COTATI
MINUTES
for the Regular Meeting of the DESIGN REVIEW COMMITTEE
DATE
OF MEETING:
TIME
OF MEETING:
PLACE
OF MEETING:
201
I. CALL TO ORDER
Chairman
Kagan called the meeting to order at
II. ROLL CALL
Commissioners
Present:
Commissioners
Absent: Merriss, Leys, LeDoux,
**Fortier
Staff
Present: Woltering,
Brisbine
*
Alternate Committee Member
**Fortier
arrived as noted in the minutes
III. CHANGES TO AGENDA
There were no changes to
the agenda.
IV. APPROVAL OF MINUTES
A. For the
Regular Meeting on
Consensus to continue.
V. MATTERS AT HAND
A. Request for Preliminary Design Review
approval for the addition of two spaces and installation of a duet mobile home at
the
PA# 14/03 Applicant: Barrow/Levy
AP# 144-340-014
Planning
Director Woltering presented the staff report, reviewed the suggested
conditions of approval, and responded to questions from the Committee. He clarified that this request is for
preliminary design review and will be reviewed by the Planning Commission. The application will then come back to the
Design Review Committee with specific details including color and material
samples for the units.
A
Photograph of the site as it currently exists and one with a superimposed photo
of the new mobile home unit were displayed at the meeting.
Planning
Director Woltering also mentioned that the proposed unit has already been
purchased has been placed in storage pending the outcome of the planning review
process.
*
Committee Member Fortier arrived at
Planning
Director Woltering recommended Preliminary Design Review approval subject to
the suggested conditions of approval including an additional condition
requiring that the final plan show the location of one guest parking space for
each of the two units.
Chairman
Kagan asked about any required setbacks between the units and how required
building inspections will be handled. Planning
Director Woltering explained that the proposed unit is actually one structure
with two individual units on separate lots.
The State of
Chairman
Kagan invited the applicant to make a presentation.
James
Barrow, a resident of the mobile home park, represented the application. He informed the Committee that his
participation in the process is due to forty-five years of experience in the
mobile home industry. He confirmed that
the addition of the two units will not increase the allowable 10 unit per acre
density for the site. He had nothing
further to add to the staff report.
Committee
Comments:
Committee
Member Fortier said that he liked the design of the proposed new mobile home
unit and that it will improve the appearance of the park.
Committee
Member Fortier asked the applicant about the roses that had been on the property
and was told that many have died and that there are only two left. Their intent is to add to and improve the
landscaping on the site.
Alternate
Member Davis also liked the design of the new mobile home unit and concurred
with the staff recommendations.
Committee
Member Stanley agreed and had nothing further to add.
Chairman
Kagan said that the lot will be improved by having something placed on it. In response to an inquiry, the applicant
informed him that the color rendering of the new unit shows it with a primer
coat. Any exterior color can still be
added.
While
on the topic of the color of the unit, Planning Director Woltering asked for
opinions from the Design Review Committee on what colors would be acceptable in
order to give some guidance to the applicant in preparing for final design
review.
Alternate
Member Davis said that he liked the gray and white that is shown on the
computer rendering.
Chairman
Kagan suggested that the color selection be something that blends in with other
units fronting
It
was moved by Alternate Member Davis to grant Preliminary Design Review approval
for the addition of two spaces and installation of a duet mobile home at the
Yes:
4 (Stanley, Davis, Kagan, Fortier) Noes:
0 Absent: 3 (Merriss, Leys, LeDoux) Abstain:
0
Conditions
of Approval for Preliminary Design Review (PA# 14/03):
1. The two home mobile home structure
shall be placed so that each unit is located on its own lot, similar to a
townhome.
2. The project plans shall be modified to
include a 75 cubic foot cabinet for storage for each unit for approval at Final
Design Review.
3. A final landscape and irrigation plan
shall be submitted for approval at Final Design Review. This plan shall emphasize the use of native
plant materials; site the units to provide the opportunity for landscaping along
both side elevations; provide a minimum of a five (5) foot wide landscape strip
between the parking areas for the two units; and, extend the walkways at the
front of the units directly out to the sidewalks.
4. Exterior building colors and material
samples shall be provided at Final Design Review for review and approval.
5. All utilities shall be placed
underground.
6. All pertinent state and county
regulations concerning the development and operation of mobile home parks shall
be observed.
ADDED: 7. The final site plan shall include specific
locations for one guest parking space for each of the two units.
B. Request for Preliminary Design Review
approval to convert an existing 2500 square foot covered manufacturing bay into
a showroom with associated office space at
PA# 19/03 Applicant: Ling/Starrett
AP# 144-020-005
Planning
Director Woltering presented the staff report, reviewed the suggested
conditions of approval, and recommended Preliminary Design Review approval.
In
response to an inquiry from Chairman Kagan, Planning Director Woltering
acknowledged that the site plan does not include all of the existing buildings
on the site. However, because of the
limited nature of the request that level of detail was not required.
Alternate
Member Davis added that because of the preliminary status of this request, the
architect probably did what they could just to begin the process. He found the plan as submitted appropriate
under those circumstances.
Chairman
Kagan invited the applicant to make a presentation.
George
Tucker, General Manager of Reliance, represented the application. He discussed both the short and long-term
plans for the Cotati facility. He
acknowledged that the plan submitted for enclosure of the overhang area into a
showroom/office is preliminary in terms of their long-range goals. Their hope is to move forward with this proposal
quickly to facilitate the relocation of the existing retail outlet in
In
response to an inquiry from the Committee, Planning Director Woltering
confirmed that any new signage will need to be reviewed at final design review
and designed in accordance with the Sign Ordinance.
Alternate
Member Davis discussed ideas for landscape screening and perhaps a sign closer
to
Planning
Director Woltering, responding to the applicant’s presentation, said that when
he discussed the application with the project architect, the architect
indicated a much smaller scale project with some manufacturing and associated
retail sales. Mr. Tucker’s description
of the project went well beyond the scope of what he understood was
occurring. A complete revision to the nature
of the business operations will bring up other issues that will need an
increased level of review.
In
the interim, however, Planning Director Woltering suggested that this proposal
could move forward, but that future phasing for business changes would need to
be outlined. If and when those additional
phases occurred, a more in depth review of the broader issues would be
undertaken. For example, some of those
issues would be for general site clean-up, paving, drainage, and landscaping.
Planning
Director Woltering requested that Mr. Tucker meet with him prior to moving this
application forward to the Planning Commission.
The application could then be explained more thoroughly and the phasing
could be clarified.
The
Design Review Committee reached a consensus on the conditions of Preliminary
Design Review approval.
It
was moved by Alternate Member Davis to approve Preliminary Design Review
subject to the conditions of approval as amended. Second by Committee Member
Yes:
4 (Stanley, Davis, Kagan, Fortier) Noes:
0 Absent: 3 (Merriss, Leys, LeDoux) Abstain:
0
Conditions
of Preliminary Design Review Approval (PA# 19/03):
1. A Parking Plan showing paving,
striping, and meeting minimum dimensional requirements for spaces and ingress
and egress shall be submitted for Final Design Review.
2. An exterior Lighting Plan, including
illumination that highlights entry points and parking lot areas, shall be
submitted for Final Design Review. No light spillover or glare onto adjacent
properties is permitted.
3. Modified: An Irrigation Plan and Planting Plan shall be
provided for Final Design Review. The
plan shall include a streetscape for
4. Modified: A Signage Plan shall be submitted for Final
Design Review. The Design Review Committee would
be supportive of a new monument sign along the
5. A color rendering and samples of
exterior building materials shall be provided at Final Design Review.
6. Added:
A
grading and drainage plan shall be provided for the area in front of the newly
created sales area.
7. Added: A floor plan
shall be provided for final design review that illustrates all interior
modifications including the proposed division of spaces, including square
footages, and indicating the intended use of the space.
VI. REPORTS BY STAFF
There
were no reports from staff.
VII. REPORTS BY COMMITTEE
There
were no reports from the Committee.
VIII. ADJOURNMENT
Chairman
Kagan adjourned the meeting at
Submitted
by:
Kathleen
Brisbine
Administrative
Secretary